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Family Handbook 


HTSACC staff, as responsible caregivers, will enhance children’s days. We will provide enjoyable experiences in a safe and caring environment.  Through child directed and staff planned activities, children can express creativity, foster appropriate interactions, learn and grow. HTSACC:  a fun, interactive, learning environment!



The Hanover Township School Age Child Care program operates under the direction of the Hanover Township Board of Education.  The program provides quality care for children who are enrolled in grades Kindergarten through 5th.  The program is designed to provide flexible extended day care to children of families that reside in Hanover Township.


All HTSACC programs have experienced and highly qualified staff supervision.  The staff guide and facilitate activities that address the interests and developmental needs of the children.  All of the programs operate on a child-centered philosophy. The specific needs and interests of the children are explored in order to develop programming that is engaging and developmentally appropriate.  The programs provide for the nurturing of physical, social, emotional and intellectual growth in children.


 Emergency School Closings/Delayed Openings


  1. SCHOOLS ARE CLOSED for Emergency closing:  Earlybirds, After School Kids, and Holiday Care are closed.

  1. EMERGENCY EARLY DISMISSAL OF SCHOOL: When schools are closed early due to hazardous weather conditions or other emergencies, HTSACC programs will also be cancelled.  All children will be sent home at the emergency closing time with all of the children in school.  No child will remain in school.


In event of an Emergency Early Dismissal, our alert system will be operational.  All HTSACC children who are in school at the time the decision to close school early is made will be sent home or picked up by an authorized adult at early dismissal time.  The authorized adult must be listed on the school's emergency contact list, as this is the list that will be used, NOT the HTSACC list.  According to Hanover Township Public Schools District policy, no children will be kept at school after dismissal time when there is an Emergency Early Dismissal


  1. WEATHER EMERGENCY CLOSING OF HTSACC AFTER SCHOOLS ARE CLOSED:  On some occasions, it will be necessary to cancel HTSACC programs when schools are already closed.  An example of such a day would be: a weather emergency after 3 PM that warrants closing the program early.  Our staff must try to reach all parents in a very short time.  We prepare emergency phone procedures utilizing the HTSACC emergency numbers you give us.  Please keep the emergency phone #’s updated for our records and be sure to answer the phone when you see our number!.


HTSACC staff will remain on site until all children have been picked up in this situation.  Parents are asked to have an emergency plan in effect so that once notification of HTSACC’s early closing is receives, the children will be quickly and safely picked up from the program.



  1. DELAYED OPENINGS: In the event that Hanover Township Public Schools have a delayed opening because of weather or other emergency, the Earlybirds (7:30 – 8:45AM) component of HTSACC will be closed.

 Breakfast and Snack


The HTSACC programs offer nutritious and well-proportioned snacks during our programs.  The snacks are planned in advanced and are posted monthly in a menu format.  Substitutions occur only when a particular food item is not available or there is not enough of the item for all of the children.


BREAKFAST:  The Earlybirds, Holiday and summer programs provide a light breakfast.


LUNCHES FROM HOME: Children will bring lunch with a beverage for early dismissal, holiday care and the summer program.  Please note that PTA lunch programs and school milk programs are not offered on half days.


SNACKS:  ASK, early dismissal, holiday care and summer programs provide a nutritious snack each day.


SNACKS FROM HOME: Children may eat snacks that were packed with their regular lunch if they do not care for what is being served on a given day.  However, these snacks may not be shared with other children, as food allergies must always be considered. 


Activities Provided


Free Play

There will be designated times for Free Play in which staff will provide board games, crafts stations etc. for the children to choose from.  Free play is supervised and the staff help children who are not making choices to join in activities or help them to do something they would like.


Staff Led Activities

Staff Led Activities are the activities that are planned and carried out by the staff with input from the children.  There is a minimum of three per week.  

The types of staff led activities are and not limited to:

  1. Science
  2. Cooking
  3. Math/Writing/Reading
  4. Arts & Crafts
  5. Sports and Organized games
  6. Community Service
  7. Community Building
  8. Cultural Exploration
  9. Clubs
  10. Special Events

 Gym Play

Children will be given the opportunity to play in the gym when there is inclement weather.  The staff organize games and group activities as well as allow for free play with multiple types of gym equipment.


Outdoor Play

This can be organized or a free play period in which the children play in the playgrounds at the site or play organized games. Sports equipment and outdoor play materials are made available.


Non HTSACC programs (i.e., brownies, girl scouts, sports)

Children may participate in programs located in the school during HTSACC program hours.  It is the parent’s responsibility to put in writing the activity their child is participating in and submit to the program Group Leader and the HTSACC office.  Please indicate:


Name of Activity (i.e. brownies, girls scouts)

Supervising Adult (who will need to sign child out and in)

Times of activity


Dates effective


Please inform the supervising adult of the after school activity that it is their responsibility to sign the child out of and back into the HTSACC program.



There is no transportation provided by the district to and from any HTSACC school year programs. If your child attends the ESY program during the summer and is registered for Camp HTSACC, a shuttle will be proved between BMS and MJS while the school program is in session.


Field Trips


During holiday and summer programs, the HTSACC program plans field trips in which all children enrolled on the day of the field trip are expected to participate. 





Having many children in the program with a variety of homework needs requires us to implement a Homework policy. Homework takes place in a setting referred to as “Homework Club” which takes place AFTER a period of snack and free play. 


HTSACC requires that staff provide choices of active and relaxed free play period before the start of Homework Clubs.


During Homework clubs the HTSACC staff is responsible for ensuring that an atmosphere amenable to starting homework assignments is provided each day.  However, the staff will not provide one-on-one tutoring for the children, nor will they be responsible for ensuring that any child completes her or his homework. Approximately 45 minutes each day will be set-aside for quiet homework time.  Each site will determine the time for Homework Club and each age group will attend.  Please understand that we want your child's afternoon to be a balance of homework and activity, so homework will be limited to Homework Club only.


Policy for Signing Children In


Sign in by a child’s parent/guardian must take place upon arrival at the Earlybirds program, Holiday care and summer programs.  HTSACC Staff takes attendance as the children arrive. 


If a child is not attending a program as scheduled, it is the parent/guardian responsibility to contact the site and alert us to absences:


Bee Meadow School            973-515-2482  (machine)   

Mountview Road School      973-515-2484  (machine) 

Salem Drive School              973-515-2483  (machine)   



Refunds and Credits are NOT given for absences.


Policy for Releasing Children from the Program


All HTSACC program enrollees must be signed out daily on the sign out forms at each program by a parent, guardian or previously authorized adult.  Once a child is signed out for the day, they can not be re-admitted. All authorized adults must use the assigned HTSACC or Kinder Kids door to enter and exit the building, and are not permitted to enter the school building from the cafeteria after the child is signed out.  If you must enter the building, please go to the main door and ring the bell for the custodian, and if available they will escort you into the building.


Any adults other than the parent or guardian who are authorized to pick up a child from an HTSACC program must be noted on the family information form.  In an emergency situation in which an adult other than those authorized on the family information form will pick up the child, the parent must first contact the program to give the name and description of the authorized individual.  All authorized adults sent to pick up a child must show identification and sign the child out for the child to be released from the program.  At no time will the program staff permit a child to meet a parent, guardian, or authorized adult outside the program location.  


Any information that is distributed regarding the program or information regarding the child such as accident reports will be given to the person picking up the child.


If a court order exists regarding custodial rights of child, HTSACC must receive a copy to ensure the proper release of the child and information regarding the child. 


HTSACC Staff members reserve the right to not release children to authorized adults if the adult’s behavior suggests the adult may be under the influence of drugs or alcohol.  In a situation where staff suspect the adult is under the influence of drugs or alcohol, they will contact other adults who are authorized to pick up the child and request they do so as well as the Hanover Township Police Department.


Please note that you may only sign your child out of the program once per day.  For example, if you pick your child up early at HTSACCfor a medical appointment, you can't return them to the program. Children attending HTSACC must be dismissed directly from the school to the program.  Children who have left school early or at regular dismissal may not be signed into HTSACC at any time that day.


Late Pick Up


Parents are expected to pick up their children no later than 6:00 PM (ASK, Holiday Care) unless otherwise posted, depending on the programs in which their child is enrolled.  If the parent arrives later than these times, a late fine of $15.00 per 15 minute increment late, per child, will be charged.  After two late pick-ups, it is considered chronic.  Chronic lateness is grounds for cancelation of childcare. Upon pickup, parents must sign out a late pick up form that will be submitted for billing.


Early Drop off

Parents may not drop off their children at the Earlybirds program earlier than 7:30 AM.  Cafeteria doors will remain locked until the beginning of the program.  Please do not ask our staff to let you in early, as our policy prohibits them from doing so.  


Early Dismissal

When school is closing early for parent/teacher conferences, HTSACC provides child care from school dismissal until 6 PM.  If your child is regularly enrolled for After School Kids on a day that the early dismissal falls on, no additional steps need to be taken.


If your child DOES NOT attend on the day of the early dismissal, you must contact the HTSACC office and there is a fee of $45 per child for the additional day of attendance.

Please note that you may not sign your child in and out on conference days.  If you sign them out of the program for the day, they may not return.


Early Dismissal Prior to the Thanksgiving Holiday

When school has an early dismissal the day before Thanksgiving, the HTSACC program will provide care from school dismissal until 4 PM.  The same process and fees apply if your child does not regularly attend on the day of this early dismissal. (see Early Dismissal)


Child Guidance & Behavior Policy

The child behavior policy is to assure that there are guidelines for behavior management within the HTSACC programs for the staff and families that are uniform.  It is expected that all families enrolled understand the policy that the HTSACC program follows when dealing with matters regarding inappropriate behavior.  It is the goal of the HTSACC staff to set appropriate limits for children to succeed within.  Staff will give acknowledgement to children when they cooperate, share and participate.  The staff will also encourage children to resolve their own conflicts using conflict resolution and will intercede when needed.


When inappropriate behavior occurs and/or persists, HTSACC staff will help a child modify her/his inappropriate behavior by talking with the child to help them understand why the behavior is inappropriate as well as discuss the consequences of that behavior.  Following a discussion with the child, the staff member will provide a child with appropriate consequences for their inappropriate behavior as well as alternatives for the child to use in the future.   It is required that HTSACC staff report any inappropriate behaviors to the child’s family that results in physical or verbal harm to a child’s peers, staff or themselves. All incidents of inappropriate behavior will also be documented.


After two documented incidents, the family of the child will be contacted for a meeting with the Group Leader and/or Program Coordinator.  The desired outcome from a meeting is to produce positive behavior guidelines for the child with the staff and families in agreement.   The behavior guidelines should then be met and improvements seen within a pre-determined period of time. After this period, the decision will be made for the continuation or discontinuation of the child’s enrollment in the HTSACC program. If enrollment is canceled, the Program Coordinator will decide the length of time that suspension is necessary.  Families will not be required to pay program fees during the suspension period.


The Program Coordinator has the discretion to temporarily or permanently remove a child from the program if documented behavior problems persist or if immediate action is necessary. It is the discretion of the Group Leader if a child’s behavior requires that a family member pick up a child earlier than time of program closing.  If you are called to pick your child up early due to a behavioral issue, we expect you or one of your authorized adults to pick-up within 15 minutes of the call.


Safety, Health & Nutrition

Sanitary Considerations

All children attending any of the Hanover Township School Age Child Care programs must be fully toilet trained at registration.  If a situation arises that changes that status, the program may require the child to wear protective undergarments.  If a child continues to have incidents involving toileting and we are not able to develop a toileting plan that meets both the needs of the program, the child and the parents/guardians, HTSACC may require that the child be removed from the program/s until the situation is corrected.  Please note:  HTSACC staff will not accompany any child in the program into the bathroom.   If a child needs to change their clothing, the child will change themselves.  Parents should provide an extra set of clothing to be kept in the backpack.  Should a situation arise that requires parent/guardian assistance, the parent/guardian will be notified immediately and be expected to pick their child/ren up as quickly as possible.

Chronic Health Conditions

You must let us know on your registration paperwork if your child has any chronic illness such as severe allergies. Any child registered with a chronic illness will have a care plan prepared by the school nurse.  The school nurse will review the care plan procedures with the staff members, but the only medication that the HTSACC staff can administer is a prescribed EpiPen.


Administering First Aid & Handling injuries

Staff administer basic first aid to the children. First Aid kits are available at each site and will be checked monthly to ensure they are appropriately stocked.  If a medical situation arises such as a major injury that staff are not comfortable handling, Emergency Medical Services will be contacted (911) and then the parent or gaurdian will be called.    Staff will fill out FIRST AID Report forms after administering first aid and put the form into the child’s family information file.


HTSACC staff are required to have First Aid training.   


Medical Emergencies

HTSACC who are certified in First Aid and CPR will handle emergency situations to the level they feel comfortable doing so.  If needed, they will contact Emergency Medical Services for assistance (911).   

An HTSACC staff member will accompany the child if the emergency requires transport to the hospital.


Sick Children 

Should a child become ill during the program hours, a staff member will observe the child for obvious signs of illness (chronic cough, vomiting, dizziness, etc). The staff member will then contact the parent directly to advise them of the situation.  It is the final decision of the staff member in charge as to whether the child may remain in the program for the day.  If the staff member cannot reach the parent, they will then attempt to contact the authorized individuals who are listed as emergency contacts on the Family Information Form. 


Sick children will be kept at a distance of 10-feet from the larger group of children until an adult can pick the child up.  Staff will use rest mats for the child to lie down on, which will be sanitized after the child’s departure.



In accordance with district policy, HTSACC staff is not permitted to dispense medication to the children at any of the HTSACC programs.  Should a child require medication during the day, we suggest that the parent administer the medication at home before and after the program hours. The only exception to this is the EpiPen, and all required paperwork must be on file with the school nurse as per district policy.  A seperate EpiPen must be provided to HTSACC and labeled as per district policy.

Children are not permitted to self-administer medication unless specific medical criteria (e.g. EpiPen for allergies, asthma) is met and the necessary paperwork submitted to the school nurse.  The nurse will consult with the HTSACC staff.


Communicable diseases


The reporting, care, quarantine and readmission of students with reportable communicable diseases shall be governed by the rules and regulations of the Hanover Township Board of Health.  In addition to the reportable communicable diseases, the Hanover Township Public Schools require that children with the following communicable diseases be excluded from school as follows:


Measles: Children should be excluded from school until 5 days from appearance of rash.

Rubella (German measles, 3 day measles): Children should be excluded from school until 3 days from appearance of a rash.

Mumps:  Children should be excluded from school for the period of acute illness, but no longer than 6 days.

Chicken Pox (Varicella): Children should be excluded from school until 6 days after onset of rash.

Streptococcal infection (includes-scarlet fever, sore throat, erysipelas):  Children should be excluded from school until clinical recovery and the disappearance of purulent discharge, or until 24 hours after the commencement of specific antimicrobial therapy, provided such therapy is continued for at least 10 days as certified in writing by the child’s doctor. 

Lice: When a child is infected with lice, the family must treat the child for louse and nit removal.  The child will not be permitted to return to school for 24 hours from the time of diagnosis.  On return, the student MUST be examined by the principal or school nurse and found to be louse and nit free. 


The school nurse is responsible for determining whether the child is free of symptoms and therefore eligible to return to school.  If a child is unable to return to school they may not attend any HTSACC programs until they become eligible to return.  In order to prevent the spread of communicable disease and to insure rapid recovery with a minimum of after effects, parents should keep children at home when they notice symptoms listed here: vomiting, sore throat, pain, headache, skin eruption (red), discharging eyes, fever, running nose, earache, enlarged glands, chills, coughing.


The school nurse does not diagnose illness.  If any of the above symptoms are found in a child at school, the child will be excluded and the parents notified to come for the child.  It will be the responsibility of the parents to provide transportation for the child so excluded.




There are several methods of communication used in the program. The staff will use the tools of communication to build and maintain relationships with family members.

Keeping Families informed about the program


Family Information Center:  The information center allows the program to communicate with families through postings, information pamphlets, program planners, meeting announcements and menus etc.

HTSACC News:  Distributed several times per year to parents and program community.

Internet:  The schools districts website contains necessary information for families such as enrollment materials as well as updates to program activity.  Families are able to email the Program Coordinator as well.


Opportunities for Staff Communication with Families


Day-to-Day: Staff will regularly discuss children’s experiences in the program with families.  This will be done at drop off or pick up time in person, or through phone contact. 

Telephone:    Staff members may contact families by phone for issues concerning their children.

Family Information Center:  The information center allows the program to communicate with families through postings, information pamphlets, program planners, meeting announcements and menus etc.

HTSACC News:  Distributed several times throughout the year to parents and program community.

Internet:  The schools districts website contains necessary information for families such as enrollment materials as well as updates to program activity.  Families are able to email the Program Coordinator as well.

Accident Reports:  If an accident occurs, the staff member who worked with the child during the accident will fill out an accident report form.  After the family views this form, it is sent to the Board of Education offices for processing, before a copy is returned to the parent.

Incident Reports:  Families will receive an incident report each time there is an incident involving inappropriate behavior of a child according to the behavior policy.

First Aid Reports:  Staff will fill out a first aid report any time first aid has been administered.

Staff/Family conferences & meetings:  If a behavioral problem exists or if a parent requests, a staff/family meeting may be arranged.  Arrangements should be made as soon as possible to the event and the Group Leader should be present.  All information discussed at the meeting will be documented, and is confidential.
Family Orientation: Orientation to the HTSACC programs is available in the spring of the school year to families of children entering Kindergarten at the Kindergarten orientations. 
HTSACC staff is present at Back to School night with information and are available to answer questions regarding the program. The HTSACC office staff is always available to answer your questions about our programs - please call the office between the hours of 8:00 AM and 4:00 PM to talk or set up an appointment.

Program Visitation:  Parent’s and authorized adults are welcome to visit the program at any time as long as picture identification is provided and the adult is listed as an authorized adult.

Family Volunteers: Family members of HTSACC enrollees are encouraged to become actively involved in their child’s before and after school experience by donating their time, skills, and/or experience to the HTSACC program.  Some ways in which parent volunteers have contributed to HTSACC are: donating toys, games, snacks for parties, and translating the Parent Newsletter into other languages. HTSACC staff should encourage parents to volunteer when the opportunities arise.


Children with Special Needs


HTSACC is committed to providing a quality before and after school child care program for all children in our Hanover Township elementary schools and will include children with special needs for whom reasonable accommodations can be made to help those children participate safely, comfortably, and successfully in the program.  As with all children enrolled in HTSACC, every child must adhere to the HTSACC Behavioral Contract, and all Policies and Procedures will be enforced equally for all children. 


Upon registration, families are asked to provide information regarding any special needs that the child may have.  If a child has needs that require particular accommodations, an assessment of those needs will be made with discussions between the HTSACC Program Coordinator, Group Leader, school staff, and the child’s family.


A trial period of enrollment will occur for 30 days in which the ability of HTSACC staff to provide child care in which the child is safe, comfortable, and successful in the program is assessed.


After this trial period, the group will be re-convened and a decision will be made for the continuation or discontinuation of the child in the program.

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